Free panel beater tax invoice template
Everything SARS asks for on a tax invoice, VAT worked out for you, your banking details, and the insurer and excess invoices for insurance jobs. Download a PDF with your logo. Free, no sign-up.
Not VAT registered? It makes a plain invoice with no VAT.
Invoice maker
Make your panel beater invoice
Already made the quote? Use the quote template and press Turn this quote into an invoice.
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What's on the invoice
An invoice built for panel shops
A proper tax invoice
Add your VAT number and it says Tax Invoice, with your VAT number, the price before VAT, the VAT and the total. No VAT number, and it's a plain invoice with no VAT.
Insurer and excess invoices
Tick Insurance job and you get two invoices that add up to the job: one to the insurer less the excess, and one to the customer for the excess.
Panel shop lines
Parts, labour, strip and assemble, paint and outwork on each line, at a fixed price or by the hour, with used parts marked second-hand as SARS asks.
Banking details and due date
Your bank details, the invoice number as the payment reference, and when payment is due.
Car and claim details
Registration, make and model, VIN and odometer, and the insurer, claim number and assessor.
Nothing uploaded
Made in your browser. Your workshop details, logo, rates and invoice numbers are saved on your device for next time. The invoice itself isn't kept.
Invoices straight from the job card
In PanelDesk the invoice is made from the job card with every line already on it, you see when the customer opened it, record payments as they come in, and know what's outstanding without a spreadsheet.
The SARS rules in plain words
What a South African tax invoice must show
Only a business registered for VAT may issue a tax invoice. The template puts all of this on yours.
On every tax invoice
- The words Tax Invoice (or VAT Invoice or Invoice)
- Your business name, address and VAT number
- Your customer's name and address, and their VAT number if they're registered (needed above R5 000)
- A unique invoice number and the date
- A full description of the work and parts, marking used parts as second-hand
- The quantity of each item (needed above R5 000)
- The price before VAT, the VAT and the total, or the total with a note that it includes VAT at 15%
Insurance jobs: two invoices
The insurer gets a tax invoice for its share and the customer gets one for the excess. Together they add up to the job.
Companies: your registration number
A company or close corporation must show its name and registration number on its invoices.
Sources: SARS on tax invoices, VAT Act section 20, SARS ruling BGR 14 on insurance excesses and the Companies Act section 32. VAT at 15%, checked 10 October 2026. This is a guide, not tax advice: ask your accountant about your own business.
Prefer a file?
Invoice template in Word, Excel or PDF
The same layout, to fill in on your computer or by hand.
Excel
A invoice spreadsheet that adds up the lines and the VAT for you. Opens in Excel, Google Sheets and Numbers.
Download Excel (.xlsx)Word
The same invoice as a Word document. Word doesn't add up, so work out the totals yourself or use the builder above.
Download Word (.docx)Blank to print
A blank A4 invoice with lines to fill in by hand, and the same terms printed on it.
Download blank PDF
FAQ
Panel beater invoice questions
Quick answers about tax invoices and the free template.
Yes, with no sign-up. Each PDF has a small "Made with PanelDesk" line at the bottom.
Above R5 000: the words tax invoice, your name, address and VAT number, the customer's name and address (and VAT number if they're registered), a unique number and date, a description, the quantity, and the price before VAT, the VAT and the total. At R5 000 or less, an abridged tax invoice can leave out the customer's details and the quantity. The template prints all of it.
Yes. Leave the VAT number blank and you get a plain invoice with no VAT. A business that isn't registered for VAT may not charge VAT or call its invoice a tax invoice. SARS applies a R2.3 million a year threshold for compulsory registration from 1 April 2026.
SARS expects two tax invoices: one to the insurer for its share, and one to the customer for the excess. Tick Insurance job, fill in the excess, and download both. They always add up to the job total.
Within 21 days of doing the work. Each supply gets one tax invoice; if you send it again, mark it as a copy.
Don't change the original. Issue a credit note (or a debit note if you undercharged) that refers to the invoice, says what changed and why, and shows the change in the amount and the VAT.
At least five years from the VAT or tax return they belong to, and longer if SARS is auditing you. Companies must keep their records for seven years.
Yes. In the free quote template, press Turn this quote into an invoice and everything carries across to this page on the same device.
Yes. Any vehicle repair invoice works: columns you don't use stay off the PDF.
PanelDesk
Invoices that make themselves
PanelDesk makes the invoice from the job card, tracks when it was opened, records payments and shows what's outstanding, all in one place with your quotes and job cards.
- Invoice from the job card
- Payments and balances tracked
- Quote, job card and invoice in one place
30 days free. No card, nothing to install.