Free panel beater quotation template
Five quick steps: your workshop, the customer and car, the work, the terms, and a PDF with your logo. It adds itself up with VAT and carries the terms the Consumer Protection Act asks for. Free, no sign-up.
Works on your phone. Nothing is uploaded.
Quote maker
Make your panel beating quote
Your workshop details are remembered on this device, so next time you start straight at the customer. Want to see one first? Press See an example.
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What's on the quote
Everything a panel beating quote needs
Laid out like the quotes PanelDesk shops send every day.
Lines the way you price
Parts, labour, strip and assemble, paint and outwork on each line, at a fixed price or by the hour at your own rates, plus sundries, paint materials and towing.
VAT done right
Add your VAT number and the quote shows the total before VAT, the VAT and the total with VAT. No VAT number, no VAT.
Car and insurance details
Registration, make and model, VIN, colour and odometer, and the insurer, claim number, assessor and excess for insurance work.
The terms the law asks for
How long the quote is valid, any fee for the quote, no extra cost without the customer's OK, when to collect, storage, and the 3-month parts warranty.
A space for the customer to approve
Name, signature and date, so you have the customer's go-ahead in writing before the work starts.
Your logo and numbering
Your logo, details and quote numbers are remembered on your device, so the next quote takes a minute.
Quotes your customers accept online
In PanelDesk you build quotes with your own rates and line types, send them by email or WhatsApp, see when the customer opened them, and an accepted quote becomes the job card, then the invoice, without retyping.
The rules in plain words
What the Consumer Protection Act asks of a repair quote
The template follows these for you. They protect your shop in a dispute as much as they protect the customer.
Get approval before you start
You may not charge for repairs unless the customer approved your quote, or declined one and told you to go ahead, or set a maximum amount you may spend.
Say what it costs to quote
If you charge for the quote itself, including stripping a car to find the damage, tell the customer the fee and get their OK before you start. Otherwise you can't charge it.
Never go over the quote without asking
Found more damage, or a part costs more? Tell the customer the extra cost and wait for them to agree before you carry on.
Put four things on every quote
A breakdown and the total, what will be repaired, how long the quote is valid, and how long the customer has to collect the car and what happens if they don't.
Warranty on parts and labour
Every new or reconditioned part you fit, and the labour to fit it, carries a warranty of at least 3 months. You can give more, never less.
Show prices with VAT
If you're registered for VAT, a quoted price must include VAT, or show the price before VAT, the VAT and the total just as clearly.
Sources: Consumer Protection Act section 15, the estimate threshold notice (GN R293), section 57 and the VAT Act section 65. Checked 10 October 2026. This is a guide, not legal or tax advice. The Act protects individuals and smaller businesses; large companies are outside it.
Prefer a file?
Quotation template in Word, Excel or PDF
The same layout and terms, to fill in on your computer or by hand.
Excel
A quotation spreadsheet that adds up the lines and the VAT for you. Opens in Excel, Google Sheets and Numbers.
Download Excel (.xlsx)Word
The same quotation as a Word document. Word doesn't add up, so work out the totals yourself or use the builder above.
Download Word (.docx)Blank to print
A blank A4 quotation with lines to fill in by hand, and the same terms printed on it.
Download blank PDF
Job done? Use the free panel beater invoice template, or turn your quote into an invoice from the builder above.
FAQ
Panel beater quote questions
Quick answers about quoting and the free template.
Yes. Make as many quotes as you like, with no sign-up. Each PDF has a small "Made with PanelDesk" line at the bottom.
Only if you're registered for VAT. Then the quote must show prices with VAT, or the price before VAT, the VAT and the total equally clearly, and this template shows all three. If you aren't registered, leave the VAT number blank: you may not charge VAT.
That's up to you, but the quote must say. Many shops use 14 to 30 days because parts prices move. Set it under This quote, and the quote prints the date it runs out.
Only if you told the customer the fee and they agreed before you started. Put the agreed fee in the Terms section and it prints on the quote.
Tell the customer what else needs doing and what it will cost, and only carry on once they agree. Make a new quote for the extra work so it's in writing.
Yes. Tick Insurance job to add the insurer, claim number, policy number, assessor and excess. Many insurers want quotes in their own system, such as Audatex, so check what yours asks for. When the job is done, Turn this quote into an invoice makes the insurer's invoice and the excess invoice.
Yes. Each line is a fixed price unless you switch it to By the hour, like in PanelDesk. Then you enter the hours and your rate, and paint by the panel. Your rates are remembered for the next line and the next quote.
Yes. It's built for panel beating, but any vehicle repair quote works: leave the columns you don't use empty and they drop off the PDF.
No. The quote is made in your browser. Your workshop details, logo and rates are saved on your device only, so your next quote starts with them, and the quote itself is cleared when you close the tab. You can clear everything with Forget my details.
Yes, below the builder, along with a blank PDF to fill in by hand. The Excel version adds up for you; in Word you work out the totals yourself.
PanelDesk
From quote to invoice without retyping
PanelDesk keeps every quote, job card and invoice together, follows up open quotes for you, and turns an accepted quote into the job card and invoice without retyping.
- Customers accept quotes online
- Automatic follow-ups on open quotes
- Quote, job card and invoice in one place
30 days free. No card, nothing to install.